Planning a destination wedding is an exciting journey, but knowing when to book each vendor is key to a stress-free experience. Unlike local weddings, destination weddings require extra coordination, especially when working with vendors abroad. Here’s a simple timeline to help you stay on track!

12-18 Months Before the Wedding

• Hire a Destination Wedding Planner: This is the most important step! A planner with expertise (like us!) can help you navigate venue options, vendors, and legal requirements while saving you time and stress.
• Choose & Book Your Venue: Popular resorts and venues book up quickly, so securing your dream location should be a top priority.
• Create Your Guest List & Send Save-the-Dates: Give your guests ample time to plan their travel.

9-12 Months Before the Wedding

• Book Key Vendors: Your photographer, videographer, and entertainment should be secured early, as top professionals in destination wedding hotspots get booked fast.
• Secure Group Travel & Accommodations: Work with a wedding travel specialist to lock in the best rates and ensure your guests have a smooth booking process.
• Start Dress Shopping: It’s never too early to find the perfect dress, especially if alterations are needed.

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6-9 Months Before the Wedding

• Hire a Hair & Makeup Artist: Destination wedding beauty teams are in high demand, so book your preferred stylists early.
• Plan Décor & Floral Arrangements: Work with your planner or venue to finalize details that match your vision.
• Order Invitations: If you haven’t sent digital invites already, now is the time to mail physical invitations.

3-6 Months Before the Wedding

• Confirm Menu & Cake Tastings: Many resorts offer virtual consultations to help finalize your selections.
• Plan Excursions & Welcome Events: If you’re hosting additional activities, now’s the time to coordinate them.
• Get Legal Documents in Order: Depending on your wedding destination, legal requirements can vary, so make sure everything is prepared.

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1-3 Months Before the Wedding

• Confirm Vendor Details: Ensure all vendors are on the same page regarding timelines and expectations.
• Create a Packing List: Include wedding attire, travel essentials, and décor items you might be bringing.
• Finalize the Seating Chart & Itinerary: Keep everything organized so your big day runs smoothly.

1 Week Before the Wedding

• Arrive at Your Destination: Give yourself a few days to settle in, do a final venue walkthrough, and relax before the festivities begin.
• Meet with Vendors On-Site: Have any last-minute questions or confirmations ready.
• Enjoy & Celebrate! You’ve planned everything perfectly—now it’s time to enjoy your dream destination wedding!

Planning a wedding abroad can be overwhelming, but with an experienced destination wedding planner, the process becomes seamless. We specialize in creating unforgettable weddings in Mexico, the Dominican Republic, and Jamaica. Let us take the stress out of planning so you can focus on making memories!

Ready to start planning? Contact us today!

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